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Clarify sharing guidelines for meeting recordings #4516

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hardillb merged 1 commit into from
Feb 5, 2026
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Clarify sharing guidelines for meeting recordings #4516

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2 changes: 2 additions & 0 deletions src/handbook/sales/meetings/index.md
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Expand Up @@ -63,6 +63,8 @@ Fathom Notetaker is an AI-powered tool we use to record, transcribe, and summari
1. Click “Share” in the Fathom dashboard to generate a link or download the notes as a PDF.
1. Paste the link in our team Slack channel or email it to relevant colleagues—keep everyone in the loop effortlessly.

**Note**: the url generated by the Share button (`https://fathom.video/share/ABCEDFG`) gives fully public access to the recording. It should *never* be posted in public spaces such as GitHub issues unless the content is appropriate to do so. If in doubt, use the page URL (`https://fathom.video/calls/12345`) as that will require users to login to view, or provide the share link privately.

### Sharing externally

1. Prior to sharing the call with external attendees, ensure there is no internal dialogue included before or after they joined.
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