Submitting one-off events to the calendar

[InessaPawson]

Some of the NumPy Newcomers’ Hours have no agenda, and to some of them, we invite guest speakers. In such cases, we have a custom/modified entry in our Google calendar. What would be the best way to submit this info to the new .ics calendar?

[stefanv]

Easiest may be to expand those to individual events in the yaml, and to then set a recurring event for future events. The calendars get synced to Google every 12 hours or so, so changes you make will be reflected to subscribers.

[InessaPawson]

@stefanv I’m a little concerned that the yaml file will grow too large over time. I’ve submitted a PR: #235 Is this what you had in mind?

[tupui]

If projects are planning to do this often it might indeed become a problem. We could have a bot to handle this at some point, removing things for us with rules like: if event over since x months, delete.

[bsipocz]

This missing feature for one-off meetings/cancellations came up as an issue now for the holiday season cancellations.

The calendar currently says "CANCELLED" for all affected future numpy/scipy meetings, too, all the while the past meetings have been removed from being listed.

[stefanv]

We can implement this using exdate

[melissawm]

Oops, I see now. It's actually just the one SciPy meeting that is canceled but still it shouldn't show up in the main calendar page.

[stefanv]

I checked earlier today and the except_on is already available, so we should probably use that.

[itrich]

We had a similar challenge and my colleague @fkr created a small python script to change the content of a reoccuring event. Maybe this one helps you to achieve the same: https://github.com/SovereignCloudStack/calendar/blob/main/communitycall.py