diff --git a/source/archiving_projects.md b/source/archiving_projects.md
deleted file mode 100644
index e918cc9e6..000000000
--- a/source/archiving_projects.md
+++ /dev/null
@@ -1,35 +0,0 @@
-# Archiving and Unarchiving Projects
-**Last updated:** 26 Jul 2020
-
-
-**This article describes the purpose and process of archiving and unarchiving a project**
-
-## Purpose of archiving
-
-It is advisable to archive forms that are no longer used for data collection. This prevents data collection using wrong forms especially in large teams of data collectors.
-
-## Process of archiving
-
-To archive a project you need to take the following steps:
-
-* Go to the project you would like to archive
-
- 
-
-* Tap on the settings page and scroll down to find the archive button
-
- 
-
-* You will received a warning that you are about to archive the project. You should accept this by choosing archive
-
- 
-
-* If you go back to the list of your projects you will find the project within the archived list
-
-## Process of unarchiving
-
-* You will follow the same process by selecting the project, tapping its setting buttons, selecting the unarchiving button
-
- 
-
-* You will get a similar warning that message which you have to confirm by selecting unarchive
diff --git a/source/delete_project.md b/source/delete_project.md
deleted file mode 100644
index bde74ed48..000000000
--- a/source/delete_project.md
+++ /dev/null
@@ -1,26 +0,0 @@
-# Deleting a Project
-**Last updated:** 15 Feb 2022
-
-
-There are two ways to delete a project and all of its data from your account.
-Please note that once a project has been deleted, **THE ACTION CANNOT BE
-REVERSED**. We do not store copies of your deleted projects, so make sure that
-you have the correct project before proceeding and have all the data downloaded
-first, if needed.
-
-## Deleting Projects From Your Project Dashboard
-
-In the Project Dashboard page hover over the far right side of the project you
-wish to delete. Click the three dot icon (circled) that appears and then click
-Delete. A dialogue box will appear that will require you to read and check a set
-warnings, before deleting the project from your KoboToolbox account.
-
-
-
-## Deleting Projects From The Project Settings Page
-
-In the General window within the SETTINGS tab of the Project Page, click DELETE
-PROJECT AND DATA. A dialogue box will appear that will require you to read and
-check a set warnings, before deleting the project from your KoboToolbox account.
-
-
diff --git a/source/howto_edit_multiple_submissions.md b/source/howto_edit_multiple_submissions.md
deleted file mode 100644
index a7db02e08..000000000
--- a/source/howto_edit_multiple_submissions.md
+++ /dev/null
@@ -1,161 +0,0 @@
-# Editing Responses in Multiple Submissions
-**Last updated:** 22 Sep 2022
-
-
-Users could always edit submissions as outlined in our support article
-[Editing or Deleting a Single Submission](howto_edit_single_submissions.md).
-What if a user has to edit repeated typo errors or update missing responses for
-all or most of the submissions from a particular survey project? Following the
-method outlined earlier should consume much time. Hence, KoboToolbox has
-developed a feature that should make editing straightforward, saving editing
-time.
-
-## Limitations when editing responses for multiple submissions
-
-There are several limitations when performing the bulk-edit actions described in
-this article. The same is not the case when editing
-[individual submissions](howto_edit_single_submissions.md). When using this
-method:
-
-- Validation logic and calculations within your form are not re-evaluated.
-- Editing questions within repeating groups is not currently supported.
-- Coordinate points must follow pattern: `latitude longitude altitude accuracy`.
- Failure to do so will not cause an error, but may confuse your data analysis.
-- Multiple select responses must consist of the correct **choice names**,
- separated by a space. Failure to do so will not cause an error, but will
- result in labels not being correctly applied when exported.
-
-## Editing responses for multiple submissions
-
-The following is a screen generally seen for **DATA>Table**.
-
-
-
-The image shared above shows data input variance with the question **Country**
-ranging from _America_, _U.S.A_, _US_, _United States of America_, _United
-States_, _usa_ to _USA_. This section of the support article will outline _how
-to change all these varying **Country** names to **USA**_.
-
-**Step 1:**
-
-To start editing responses for multiple submissions, users should either select
-a single record (marked **1**) or select multiple records (marked **2**).
-Selecting as shown in the image below should activate the edit features along
-with other features.
-
-
-
-- **1.** Users could select multiple records that require bulk editing.
-- **2.** Alternative to approach outlined above (in **1**), users could select
- _all records_ or _all visible records_ under **DATA>Table**. _All records_
- refer to the entire records that are present within the survey project while
- _all visible records_ refer to 30 records that are by default visible under
- **DATA>Table**. Users should clearly distinguish between the two when there
- are more than 30 records (submissions) within the survey project.
-- **3.** Shows the total number of records selected for _changing/updating the
- validation status_, _bulk editing_ or _bulk deletion_.
-- **4.** Users could bulk change the validation status as outlined in our
- support article [Record Validation](record_validation.md).
-- **5.** Users could bulk edit the responses for multiple submissions.
-- **6.** Users could bulk delete the records.
-
-**Step 2:**
-
-Users will now have to press **Edit** (**5** as shown in the image above) for
-bulk editing after selecting all the records that require modifications. The
-following dialogue box should then appear.
-
-
-
-Users could filter the required question by typing it in the search filter
-located just below the **Question** header.
-
-
-
-Users should see _Multiple responses_ under the **Response** header (shown in
-the above image) if different values entered. Here we have a range of inputs
-from _America_, _U.S.A_, _US_, _United States of America_, _United States_,
-_usa_ to _USA_. However, if users select a single record and press **Edit**,
-they would see the following dialogue box.
-
-
-
-Users could now filter the required response by typing it in the search filter
-located just below the **Response** header. This approach is useful when a user
-wishes to edit a single record.
-
-
-
-**Step 3:**
-
-Users could press the **EDIT** button once it is known _what to edit and where
-to edit_.
-
-
-
-**Step 4:**
-
-So now, there are two approaches to make bulk edits. _Approach 1_ is when users
-type in the required text (**USA** in our case) in the blank box (marked
-**1.1**) and then press **SAVE** (marked **2**). _Approach 2_ is when users
-press **SELECT** (marked **1.2**) for an appropriate text and then press
-**SAVE** (marked **2**).
-
-
-
-**Step 5:**
-
-A dialogue box now appears. Users will now have to press **CONFIRM & CLOSE** to
-save the changes made.
-
-
-
-Users could always go back to **DATA>Table** and check if the bulk edits were
-successful.
-
-
-
-## Editing blank responses for multiple submissions
-
-Sometimes, there may be a scenario when users have to add a question at the
-middle or end of the survey. In such a case, the survey data from the
-**DATA>Table** should see, as shown in the image below.
-
-
-
-This section of the support article should outline _how to change all these
-empty states to **Alabama**_.
-
-**Step 1:**
-
-To start editing blank responses for multiple submissions, users should select
-multiple records (marked **1**) and then press **Edit** (marked **2**).
-
-
-
-**Step 2:**
-
-Users will now have to press **Edit** (as shown in the image below), which is in
-a parallel line straight to _State_ as we are updating the empty states for all
-the records.
-
-
-
-**Step 3:**
-
-In this case, users should type in the required text (**Alabama** in our case)
-in the blank box (marked **1**) and then press **SAVE** (marked **2**).
-
-
-
-**Step 4:**
-
-A dialogue box appears. Users will now have to press **CONFIRM & CLOSE** to save
-the changes made.
-
-
-
-Users could always go back to **DATA>Table** and check if the bulk edits were
-successful.
-
-
diff --git a/source/howto_edit_single_submissions.md b/source/howto_edit_single_submissions.md
deleted file mode 100644
index bb8c8b2dd..000000000
--- a/source/howto_edit_single_submissions.md
+++ /dev/null
@@ -1,23 +0,0 @@
-# Editing or Deleting a Single Submission
-**Last updated:** 24 Sep 2025
-
-
-To edit or delete a submitted questionnaire, please follow the steps below.
-
-Please note that if you are collecting data with the [KoboCollect app](https://support.kobotoolbox.org/data_collection_kobocollect.html), once a form has been
- submitted to the server it is **not possible** to edit or delete a
- submission from KoboCollect.
-
-1. Open the _DATA_ tab of your project, and then click on _Table_ on the left.
- You will see two icon options to either **Open** or **Edit** a record in the
- first column of the data table.
-
- 
-
-2. You can view, validate, edit, or delete submissions by clicking the **OPEN**
- icon to open the _Submission Record_ modal. Or you can click the **EDIT**
- icon to go directly to editing the submitted form.
-
- **NOTE: DELETING IS NOT REVERSIBLE.**
-
- 
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diff --git a/source/images/managing_projects/create.png b/source/images/managing_projects/create.png
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diff --git a/source/images/managing_projects/delete_home.png b/source/images/managing_projects/delete_home.png
new file mode 100644
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diff --git a/source/index.rst b/source/index.rst
index 047f512a1..d5a0490bf 100644
--- a/source/index.rst
+++ b/source/index.rst
@@ -169,22 +169,19 @@ Search the knowledge base, browse our resources, and visit our forum for more de
:caption: Managing Projects & Data
:name: home-page-toc-managing-projects
- project_summary
- record_validation
- delete_project
+ kobotoolbox_interface.md
+ managing_projects.md
+ viewing_validating_data.md
+ editing_deleting_data.md
export_download
advanced_export
managing_repeat_groups
- archiving_projects
project_sharing_settings
managing_permissions
- export_gps
- howto_edit_single_submissions
- howto_edit_multiple_submissions
- photo_download
+ managing_files_media.md
deleting_media
- getting_started_organization_feature
activity_logs
+ getting_started_organization_feature
.. raw:: html
diff --git a/source/kobotoolbox_interface.md b/source/kobotoolbox_interface.md
new file mode 100644
index 000000000..af4be66c6
--- /dev/null
+++ b/source/kobotoolbox_interface.md
@@ -0,0 +1,80 @@
+# Overview of the KoboToolbox interface
+
+This article provides an overview of the KoboToolbox interface and explains how to navigate the main pages where you create forms, manage data, and configure project settings. It introduces the **Projects home page** and the four main pages within each project: **SUMMARY**, **FORM**, **DATA**, and **SETTINGS**.
+
+## Navigating the Projects home page
+When you sign in to your KoboToolbox account, you land on the **Projects home page**. The **Projects home page** displays all projects that you own or that have been shared with your account. From there, you can also access key features and account-level settings.
+
+The **Projects home page** includes the following:
+* A list of all projects owned by or shared with your account.
+* Access to the **Library** from the left side menu.
+* The **NEW** button to create a new project.
+* Tabs to view **Deployed**, **Draft**, or **Archived** forms.
+* A **Search** bar to find projects in your project list.
+* A **profile icon** in the top right corner to access [account settings](https://support.kobotoolbox.org/account_settings.html), change the interface language, or log out of your account.
+
+
+ Note: From any page in your KoboToolbox account, click Help for quick links to the Help Center, Community Forum, KoboToolbox Academy, and to view in-app notifications. Click Source to access the KoboToolbox source code.
+
+
+
+
+
+## Working within a project
+To open a project, click on its name in the **My Projects** table. Each project contains four main pages: **SUMMARY**, **FORM**, **DATA**, and **SETTINGS**.
+
+### SUMMARY page
+The **SUMMARY** page provides an overview of your project, including:
+* **Project information** such as the description, status, owner, and dates last modified and deployed.
+* **Submission statistics** for the past seven days, 31 days, three months, 12 months, and the total number of submissions.
+* **Quick links** to key project functionalities (e.g., edit or preview form).
+* **Sharing permissions** and users the project is shared with.
+
+
+
+### FORM page
+The **FORM** page contains tools for building, updating, and deploying your project. It is divided into sections.
+
+In the **Current version** section, you can:
+* **Preview** the current form version.
+* **Edit** the form in the [Formbuilder](https://support.kobotoolbox.org/formbuilder.html).
+* **Replace** the form with an [XLSForm](https://support.kobotoolbox.org/getting_started_xlsform.html) or [template](https://support.kobotoolbox.org/question_library.html).
+* Open the **More actions** menu to download the XLSForm or XML file, [share the project](https://support.kobotoolbox.org/managing_permissions.html), clone the project, or create a template.
+* **Manage translations** for forms with [multiple languages](https://support.kobotoolbox.org/language_dashboard.html).
+* **DEPLOY** or **REDEPLOY** the form.
+
+In the **Form history** section, you can:
+* View past versions of the form and their deployment dates.
+* Clone previous form versions.
+
+In the **Collect data** section, you can:
+* Choose a [data collection method](https://support.kobotoolbox.org/data_through_webforms.html).
+* Click **Copy** to copy the link or **Open** to open the form in your browser.
+* Allow submissions [without requiring a username and password](https://support.kobotoolbox.org/project_sharing_settings.html#allowing-submissions-without-authentication).
+
+
+
+### DATA page
+The **DATA** page provides access to all collected data and includes a data **Table**, custom **Reports**, a photo **Gallery**, a **Download** tab to export data, and a **Map** view for GPS data.
+
+
+ To learn more about managing your data in KoboToolbox, see Viewing and validating your data and Editing and deleting your data.
+
+
+
+
+
+### SETTINGS page
+The **SETTINGS** page contains configuration options for your project. It is divided into multiple tabs:
+* **General:** Update the project name and description, [archive](https://support.kobotoolbox.org/glossary.html#archived-projects) or delete the project.
+* **Media:** Upload media files and [manage uploaded files](https://support.kobotoolbox.org/managing_files_media.html).
+* **Sharing:** Update [sharing permissions](https://support.kobotoolbox.org/managing_permissions.html) for other users.
+* **Connect Projects:** Set up connections for [dynamic data attachments](https://support.kobotoolbox.org/dynamic_data_attachment.html).
+* **REST Services:** Configure [REST services](https://support.kobotoolbox.org/rest_services.html) to automatically send submissions to third-party applications.
+* **Activity:** View and export the [project history logs](https://support.kobotoolbox.org/activity_logs.html#project-history-logs), including changes made by other users.
+
+
+
+
+ To learn more about managing projects, see Managing projects in KoboToolbox.
+
diff --git a/source/managing_permissions.md b/source/managing_permissions.md
index c87889ace..f7d78f38d 100644
--- a/source/managing_permissions.md
+++ b/source/managing_permissions.md
@@ -33,7 +33,7 @@ The following permissions are available:
| View submissions | User can view submitted data. |
| Add submissions | User can submit data using the form. |
| Edit submissions | User can edit submitted data. |
-| Validate submissions | User can [approve or reject](https://support.kobotoolbox.org/record_validation.html) submitted data. |
+| Validate submissions | User can [approve or reject](https://support.kobotoolbox.org/viewing_validating_data.html#validating-your-data) submitted data. |
| Delete submissions | User can delete submitted data. |
| Manage project | User can do all of the above and manage project settings. |
@@ -99,7 +99,7 @@ To copy team permissions from another project:
Tracking changes made by other users
-KoboToolbox keeps Activity Logs that show a complete timeline of account and project actions. Project History Logs record every modification inside a project—uploads, edits, deletions, and submissions—so you can trace changes, assign responsibility, and pinpoint when problems began.
+KoboToolbox keeps activity logs that show a complete timeline of account and project actions. Project History Logs record every modification inside a project—uploads, edits, deletions, and submissions—so you can trace changes, assign responsibility, and pinpoint when problems began.
diff --git a/source/managing_projects.md b/source/managing_projects.md
new file mode 100644
index 000000000..74cd8f2d0
--- /dev/null
+++ b/source/managing_projects.md
@@ -0,0 +1,94 @@
+# Managing projects in KoboToolbox
+
+A **project** in KoboToolbox corresponds to a form, its settings, and all data submitted to that form. Project management begins on the **Projects home page**, where you can view, sort, filter, and organize your projects. You can also create new projects, update existing ones, and manage how they are shared with collaborators.
+
+This article explains how to view and manage projects, create new projects, work with project settings and data, and archive or delete projects that are no longer in use.
+
+## Overview of existing projects
+The **Projects home page** lists all projects you own or that have been shared with you. The **My Projects** table displays key information such as project name, owner, status, and number of submissions.
+
+You can manage your projects using the tools in this page:
+* **Filter:** Click **filter** to filter projects by name, description, status, owner, date last edited, date last modified, date last deployed, sector, countries, and languages.
+* **Select fields:** Click **fields** to choose which fields are displayed in the **My Projects** table.
+* **Sort:** Click a column header to sort by that field.
+* **More actions:** Select the checkbox next to a project to take action on it.
+ * In the top right corner, you can **archive** a project or update its **sharing permissions**.
+ * You can also **delete** multiple projects at once.
+
+
+
+## Creating a project
+To create a new project in KoboToolbox:
+1. Click **NEW** from the **Projects home page**.
+2. Choose one of the following options:
+ * **Build from scratch** to create a form using the [Formbuilder](https://support.kobotoolbox.org/formbuilder.html).
+ * **Use a template** to select a form template from the [question library](https://support.kobotoolbox.org/question_library.html).
+ * **Upload an XLSForm** to upload an existing [XLSForm](https://support.kobotoolbox.org/getting_started_xlsform.html).
+ * **Import an XLSForm via URL** to link to an XLSForm [stored online](https://support.kobotoolbox.org/xlsform_with_kobotoolbox.html#importing-an-xlsform-via-url).
+3. Create, test, and preview your form.
+4. Click **DEPLOY** from the **FORM** page of your project to make the form live for data collection.
+
+
+
+## Managing an existing project
+When you open a project, you can manage it through the tabs at the top of the page:
+* **SUMMARY:** Overview of the project metadata and submissions.
+* **FORM:** Edit the form, deploy changes, and copy the form link.
+* **DATA:** View submitted data in different formats, generate reports, and export data.
+* **SETTINGS:** Update project settings, including [sharing permissions](https://support.kobotoolbox.org/managing_permissions.html), [form media](https://support.kobotoolbox.org/managing_files_media.html), and general configuration.
+
+
+ To learn more about managing your data in KoboToolbox, see Viewing and validating your data and Editing and deleting your data.
+
+
+
+## Archiving and deleting projects
+As projects become outdated or no longer needed, you can remove them from active use by **archiving** or **deleting** them. Archiving stops new submissions while keeping the form and existing data available. Deleting permanently removes the project and all of its data from your account.
+
+
+ Note: Because deleted projects cannot be recovered, delete a project only when you are certain that neither the form nor its data will be needed. Before deleting a project, we recommend downloading the form as an XLSForm and exporting all project data.
+
+
+### Archiving projects
+Archiving is recommended for forms that should no longer accept submissions but need to remain available for reference.
+
+There are two ways to archive a project. To archive a project from the **Projects home page**:
+1. In the **Projects home page**, select the project checkbox.
+2. Click **Archive project** in the top right corner.
+3. You will be asked to confirm that your form will not accept submissions while it is archived. Click **ARCHIVE** to confirm.
+
+
+
+To archive a project from the project **SETTINGS**:
+1. Open the project and go to the **SETTINGS** page.
+2. In the **General** tab, click **Archive Project**.
+3. You will be asked to confirm that your form will not accept submissions while it is archived. Click **ARCHIVE** to confirm.
+
+
+
+To unarchive a project, follow the same steps and click **Unarchive Project**.
+
+### Deleting projects
+Deleting a project permanently removes the form and all associated data. This action cannot be reversed.
+
+There are two ways to delete a project. To delete a project from the **Projects home page**:
+1. In the **Projects home page**, select the checkbox next to the project.
+2. Click **Delete 1 project** in the top right corner.
+3. A confirmation dialog will require you to acknowledge the following:
+ * You are about to permanently delete this form.
+ * All data gathered for this form will be deleted.
+ * The form associated with this project will be deleted.
+
+
+
+To delete a project from the project **SETTINGS**:
+1. Open the project and go to the **SETTINGS** page.
+2. In the **General** tab, click **Delete Project and Data**.
+3. A confirmation dialog will require you to acknowledge the following:
+ * You are about to permanently delete this form.
+ * All data gathered for this form will be deleted.
+ * The form associated with this project will be deleted.
+
+
+
+
diff --git a/source/managing_repeat_groups.md b/source/managing_repeat_groups.md
index 014cd1d49..25db950f9 100644
--- a/source/managing_repeat_groups.md
+++ b/source/managing_repeat_groups.md
@@ -15,7 +15,7 @@ You can view repeated data in the data table, which you can find in the **Table*
You can also view the complete data for any given submission, including each repetition of repeat groups, by clicking the **Open** button to the left of each submission.
-To edit repeat group data, click the **Edit** button. This will open up the form and allow you to [edit the form data](https://support.kobotoolbox.org/howto_edit_single_submissions.html) before resubmitting. [Bulk editing](https://support.kobotoolbox.org/howto_edit_multiple_submissions.html) repeat group data is not currently supported.
+To edit repeat group data, click the **Edit** button. This will open up the form and allow you to [edit the form data](https://support.kobotoolbox.org/editing_deleting_data.html) before resubmitting. [Bulk editing](https://support.kobotoolbox.org/editing_deleting_data.html#editing-multiple-submissions-in-bulk) repeat group data is not currently supported.
Note: Repeat group data cannot be displayed in the Reports or Map views due to the data structure of repeat groups.
diff --git a/source/project_summary.md b/source/project_summary.md
deleted file mode 100644
index 12f65301c..000000000
--- a/source/project_summary.md
+++ /dev/null
@@ -1,14 +0,0 @@
-# Project Summary
-**Last updated:** 28 May 2020
-
-
-The Project Summary tab gives you a visual display of all the high-level information related to your project. Depending on whether you're the project owner or a user with restricted permissions, different information will be shown to you. The Project Summary includes:
-
- 1. **Description**: Includes all project metadata.
- 2. **Submissions**: A tally and graph of the submissions (up to the past 31 days).
- 3. **Form details**: Includes last modified, last submission, and number of questions.
- 4. **Quick links**: Useful links related to data collection for the project.
- 5. **Data**: Useful links to information related to submitted data.
- 6. **Team members**: List of users that have access to the project.
-
-
diff --git a/source/record_validation.md b/source/record_validation.md
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-# Record Validation
-**Last updated:** 19 Jun 2020
-
-
-A Project owner can now give a “Can Validate” permission to other users. Users with this permission can view a record, edit it if necessary, and assign a status to the record in question. Assigning a status to a particular record/submission raises data collection standards for teams with more than one enumerator.
-
-## What are the statuses that you can assign to a record?
-
-The validation status labels available include:
-
-* **On Hold**: Record is under review.
-* **Approved**: The data within this record is accurate.
-* **Flagged for Removal**: The data within this record should be removed from the data set.
-
-## Functionality Overview
-
-* This new permission adds a “Validated” column to your project's data table.
-
- 
-
-* Users can filter the table view based on the validation status or any other select-one question. For example, you can use these filters to view the submissions associated with a particular enumerator, in District X. It is possible to use more than one filter at a time.
-
- 
-
-* Set a validation status for multiple - or all - records at once.
-
- To update multiple records, simply select the records by clicking on the checkbox to the left of the record, and then click on "Update Selected" to select the new status.
-
- To update all the records on the page, select the checkbox on the top left; or to update all the records in your dataset, select the blue text that says "Select all XXX". Then, click on "Update Selected" to select the new status.
-
- 
diff --git a/source/welcome.md b/source/welcome.md
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@@ -22,7 +22,6 @@ To get started with form building in KoboToolbox, see our